This article covers how to use Authoring Status, how to filter by Authoring Status/Publication Status on the Manage Articles page, as well as how to schedule content to be published.
Table of Contents
1. Authoring Status
2. Publishing and Scheduling Content
3. Using Search on Manage Articles
4. Filtering by Authoring Status/Publication Status
5. Helpful Links
1. Authoring Status
The authoring status indicates the stage of a piece of content in the authoring workflow. For example, is the piece of content a draft? Is the content ready to edit? The three different authoring status' that can be set on a piece of content are:
Draft
This indicates that a piece of content is a draft. This is the default authoring status applied to new content.
Ready For Edit
This indicates that a piece of content is ready for an editor to review and make changes.
Complete
This indicates that a piece of content is complete and is ready for publication.
Note: Not all sites make use of the authoring status as part of their workflow. As a result, you will typically find that most content is listed as a draft even if it is in fact published. We do not require that the authoring status and publication status sync which is why you will notice these disparities.
2. Publishing and Scheduling Content
When choosing to publish an article you have the option to publish right away or schedule an article to publish at a future time. Upon publishing an article, new options appear in the "Publish" dropdown
Prior to Publishing
You can select to Schedule the date and time you'd like for the content to be published and go live on your site, or you can choose to Publish Now and the content will go live immediately.
After Publishing
We have a several different options that a user can select as the publication status of content:
Unpublished
This is the default status of a newly crafted piece of content. This simply indicates that the content has not been published, scheduled, updated etc.
Publish
To publish a post to the live site immediately.
Schedule
To schedule a post. when selected, a modal pops up with a calendar and time picker to schedule the day/time the post should be scheduled to publish.
Re-publish
This republishes a post with a new time stamp and sends the article to the top of the hub feed(s). This would likely be used if a site is repurposing evergreen content but they want to resurface this with some new additional content such as an updated video etc. This is typical for sites that have viral content and they want to resurface an article/post that performed very well in the past.
Update
This is used to simply update a post with changes -- such as fixing a typo -- without changing the time stamp of the post (it will stay in its current position in your hub feed). This will be reflected in the display date and meta data, signaling to readers and search engines that the content has been modified.
Silent Update
This updates the content but unlike the regular "Update" option, this will not modify the display date or the metadata that is seen by search engines.
Unpublish
This pulls the content off of the site entirely but keeps the post alive within the CMS just in case the site decides to publish this piece of content later down the line. This is most typically used for sponsored posts and/or racy posts that had to be taken down for some particular reason.
3. Using Search on Manage Articles
There are multiple strategies you can use to find an article.
You can search by a keyword. This will narrow the search down by showing the most relevant articles.
You can search by typing in an author's name. This will narrow the search down by showing the most relevant articles with the most recently modified articles at the top.
You can paste a slug into the search bar. This will narrow the search down by showing the most relevant articles. The most recently modified articles will appear at the top.
You can narrow your search down even more by using the sort by tool.
4. Filtering by Authoring Status/Publication Status
On the righthand side, you'll see the authoring status. These include:
Red and Red = Draft and Unpublished
Yellow and Red = Ready for edit and Unpublished.
Green and Green = Complete and Published
Filtering
To Filter by Authoring Status/Publication Status in Manage Articles, click the arrow for the drop down on the righthand side.
Select the statuses that are most relevant to the content that you are looking for. This will narrow things down. You can use this tool in conjunction with Sort By and Search by Keywords to be especially granular. The most recently modified articles will appear at the top.
If your content is still unpublished, after the content is edited, the editor will mark the article as completed and publish the content or schedule the content for publication.
5. Helpful Links
- To create article versions, see How To: Create Versions
- To assign an article for review and publication, see How To: Assign Content
- To schedule an article, see How To: Schedule Content
- CMS Walkthrough and Study Guide
- User Roles and Permissions
If you have any questions, please email pubsupport@theareagroup.net
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